Managing data in a digital world can be easy or extremely difficult, based on how much data you have. When you only have a handful of folders, it’s pretty easy. But how can you manage it when you have hundreds or thousands of folders? That’s where file structures come into play.
What Is a File Structure?
A file structure is the way files are organized on a computer. It’s important because it helps you find the files you need. Adopting a file structure makes getting to the files you need as easy as possible. Specifically, it’s to minimize the number of trips to the disk to get the data you’re looking for.
What Are Some Key Elements of a Good File Structure?
A sound file structure is easy to understand, organized in a way that makes sense to the user, and organized in a way that makes it easy to find files. Here are some tips we think will help:
- Make It Make Sense. First, you should make sure your file structure makes sense to you. If there’s a reason why some files are grouped, and others aren’t, then explain that reason! Don’t just throw them all into one folder because it feels right at the moment; this won’t help anyone later on down the road when they need access.
- Each Folder Has Meaning. Make sure each new folder has its own purpose. This will help keep things organized as time goes on. If no one uses them again after creating them, that doesn’t mean they won’t be helpful someday.
- Separate Ongoing Work. That means keeping what you’re actively working on up front and the finished stuff elsewhere. You’re more likely to need faster access to what you’re working on over what’s already been completed.
- Sort By Date. It’s pretty simple – newer stuff is likely more relevant, so keep it closer for maximum efficiency.
Why Do I Need a Good File Structure?
File structure is a way of organizing files and folders to make them easier to find and use. Here’s why it’s important:
- It helps you organize your files in a way that makes sense for you, making them easier to find later. For example, if you have a ton of various work documents but not all in one place, then file structure will help organize those documents into neat folders.
- When multiple people work on something together, having clear information about where each person should contribute will save everyone time.
- It prevents accidental overwriting or other mistakes due to a lack of knowledge about where certain pieces belong. That way, employees don’t end up creating a digital dumping ground.
- It helps built-in search tools find files faster.
Rethink Your Digital Media with Cloudinary
A sound file structure is essential to keeping your files organized. When you’re working on a project, it’s easy to get lost in the details and forget what you already have or where it might be located.
And Cloudinary is here to help! We offer you a seamless way to manage your media online – file structure and all! You can take away the headaches of managing your files and benefit from some of our amazing features – like our Programmable Media and Media Experience Cloud.
What are you waiting for? Sign up for a free account today!