Query Builder

Last updated: Jan-31-2024

The Query Builder feature enables you to perform a complex search with different 'AND' or 'OR' rules. You can enter a search expression into the search bar of using the Search expression syntax.

Query Builder

Search using an expression

To perform a search using an expression:

  1. Open the Query Builder:
    • Type a special character in the Global Search bar located at the top right of the Media Library and select Search by query from the drop-down menu. Navigate to the Query Builder from Media Library OR
    • Navigate to the Advanced Search and select Query Builder from the Search modes section of the search navigation drop-down menu. Navigate to the Query Builder from Advanced Search
  2. Type a Search expression in the search bar and press enter.

Examples

  • Find assets with a name that starts with 2019 (but not assets that contain 2019 in another token within the name): filename=2019*
    (The equal sign forces exact search rather than searching within any token, while the asterisk indicates any number of characters after the defined string)
  • Find all image assets with a width between 800 and 1028 pixels, a 16:9 aspect ratio, and that has BOTH 'sale' and 'shoe' as tag values (where sale must be an exact tag value, while shoe can match any token within a tag value (dress-shoe as a tag will match):
    resource_type=image AND width:{800 TO 1028} AND aspect_ratio="16:9" AND tags="sale" AND tags:"shoe"

Saved searches

Save and revisit your searches anytime. Additionally, collaborate effectively by sharing commonly used searches with your teammates to aid them in finding the right images. This feature allows experienced users and Admins to provide assistance to those who may not be familiar with the asset organization taxonomy by sharing their saved searches. Searches shared by Admins will be conveniently accessible from users' Homepage.

For Assets users
Saved Search is a premium feature for our Assets product, and its availability depends on your account setup. If saved search is not yet enabled for your account and you want to enable it, please contact your Customer Support Manager.

To save a search, click Save Search, give it a descriptive name and optionally share it by inviting teammates.

After saving a search, use the (3-dots) options menu for the following actions:

  • Save Changes: Overwrite the original saved search after editing filters. Any changes you make affect all the users you've shared with.
  • Share: Internally share your saved search:
    • An email notification is automatically sent to anyone you've shared with hasn't opted out of receiving emails in the My Profile page of the Console Settings.
    • Only Can view permissions are available, so those you invite can view results but can't modify the original saved search.
    • If a user lacks folder permissions for specific assets, they won't be able to view those assets in the shared search.
    • For Assets users, if you are an administrator, the saved search you shared will be accessible from the homepage of all the users you shared with.
    • The avatars of users you've shared with are displayed next to the name of your saved search.
  • Save As...: Save the filtering edits you've made as a new saved search.
  • Delete Saved Search: Deletes the saved search for both you and the users you shared it with. The deleted saved search cannot be recovered.

    Saved searches

You can also star your most-used saved searches as favorites, ensuring they're displayed in the My Favorites section on your homepage for quick and convenient access. All your saved searches can be accessed from the search navigation drop-down at the top left. Access saved searches

Saved searches shared with me

If a teammate shares a saved search with you, find it in the Shared with me section of the search navigation drop-down.

You'll receive an email containing a link to the saved search, unless you opt out in the Email Preferences tab of the My Profile Console Settings page.

For Assets users, saved searches shared by an administrator are displayed in the homepage, accessed from the Home tab of the Media Library.

You can refine a search shared with you further and save the updated version under a new name, but you can't modify or overwrite the original saved search.

Sharing saved searches to users' homepages video tutorial

Administrators have the ability to save searches and share them with users, who can then conveniently access these shared saved searches from their homepages.

Note
This video demonstrates the process of saving and sharing an advanced search. However, a search initiated in the Query Builder can also be saved and shared using the same method.

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